Effective date: Dec 1, 2021

Global Privacy Policy

1. Introduction

At AI Robotics LTD. (hereinafter, “AI Robotics,” “Company,” “us,” or “we”), we respect and protect the privacy of visitors to our website and our customers who use our SaaS product ADFI (hereinafter, “ADFI,” or “our service”).

This Global Privacy Policy (“Policy”) explains how we collect, use, disclose, and protect visitors’ and users’ information as part of the Service.

2. What “Personal Information” means

In this Policy, “Personal Information” means information or an information set that identifies or could be used to identify an individual directly or indirectly. Except as described in this Policy, We will not give, sell, rent, or loan any Personal Information to any third party.

Personal Information does not include “Usage Data” which we define as encoded or anonymized information or aggregated data we collect about a group or category of services, features, or users which does not contain personally identifying information. Usage Data helps us understand trends in usage of the Service so that we can better consider new features or otherwise tailor the Service. In addition to collecting and using Usage Data ourselves, we may share Usage Data with third parties, including our customers, partners and service providers, for various purposes, including to help us better understand our customers’ needs and improve the Service as well as for advertising and marketing purposes.

As described in the Global Privacy Policy, we collects various types of Personal Information about you while you are using the Services. Information that is anonymized or aggregated is not “Personal Information.”

3. How we collect, use, and share your Personal Information and other information

A. Information you provide to us

When you register for the Service, we may ask for Personal Information such as your name, email address, or credit card or other billing information.

In general, we collect the following types of Personal Information:

Registration data: name, and email address.
Transaction data: information about the transactions you make on our Services, such as the names of your clients, the projects you complete, when projects are published, and/or timestamps of certain actions.
Interaction data: authentication data, user ID, click-stream data, and other data collected via cookies and similar technologies.

B. Information we collect

We may also retain the contents of any messages you send to us or through the Service, and we may collect information you provide in user content that you upload to the Service (“User Content”). Examples include the following items.

(a) Cookies

(a) Cookies
(b) Log file
(c) Device ID
(d) Clear GIF information
(e) Uploaded user content data

Log file information includes the Internet Protocol (IP) address, the date and time the service or feature was accessed, the user agent string that identifies the browser or operating system to the server, the browser language and time zone, and the screen resolution.

C. Information collected through third-party applications

We use third-party applications for the collection of the following types of personal information.

Financial data: payment card information, transaction history, and/or company billing information. (Stripe)
Online identifiers: geolocation/tracking details, browser fingerprint, operating system, browser name and version, and/or IP address. (GOOGLE ANALYTICS)

Please review the privacy policies of each of these third party applications to learn more about their privacy practices.

We use financial information solely as authorized by you in accordance with the Service. While we does not store your credit card information and will use commercially reasonable efforts to ensure the security of all credit card and all other Personal Information, we expressly disclaim any liability for any unauthorized access to or use of our secure servers and/or any and all personal and/or financial information stored therein, and you agree to hold us harmless for any damages that may result therefrom.

D. Purposes for which personal information is collected and processed, and Legal basis

Processing is necessary for the performance of a contract to which the Data Subject is party or to take steps at the request of the Data Subject prior to entering into a contract for the following purposes.

(a) To ensure the proper functioning of the Service, including user identification and authentication and fraud prevention
(b) To identify and authenticate invoices in order to operate, improve, and personalize the Service
(c) To support the use of the Services, including travel troubleshooting

Processing is necessary for the purposes of the legitimate interests pursued by us for the following purposes.

(d)To analyze the usage of the Service
(e)For research and development purposes
(f) To send marketing materials for research purposes

Processing is necessary for compliance with a legal obligation for the following purposes.

(g)To ensure network and information security
(h) To notify you of changes to the Terms of Service or Privacy Policy

Additionally, we use or may use information collected by cookies, log files, device identifiers, and clear GIFs information to:

Processing is necessary for the purposes of the legitimate interests pursued by us for the following purposes.

(a) you will not have to re-enter information during your visit or the next time you visit the site
(b) provide custom, personalized content and information
(c) to provide and monitor the effectiveness of our Service
(d) monitor aggregate metrics such as total number of visitors, traffic, and demographic patterns
(e) diagnose or fix technology problems
(f) help you efficiently access your information after you sign in
(g) to provide advertising to your browser or device

E. Information we may receive from and share with third parties

We may now or in the future receive Personal Information about you from third parties. For example, if you access our Site or Service through a third-party connection or log-in or connect an application to ADFI, that third party you connected with may pass certain information about your use of its service to us. This information could include, but is not limited to, the user ID associated with your account, an access token necessary to access that service, any information that you have permitted the third party to share with us, and any information you have made public in connection with that third-party service. You should always review, and if necessary, adjust your privacy settings on third-party websites and services before linking or connecting them to the Service.

ADFI may also share Personal Information with its third-party service providers (such as its credit card processors and hosting partners) to provide the necessary hardware, software, networking, storage, and other service we use to operate the Service and maintain a high-quality user experience. We do not permit our service providers to use the Personal Information we share for their marketing purposes.

When we access these third-party applications on your behalf, the third-party application provides us with access to certain data. We will use, store, and disclose this data in accordance with this Policy.

You should be aware that we are not responsible in any way for the privacy practices or other conduct of third parties with respect to information you provide to their applications.

F. Other information sharing

We may be required to disclose Personal Information to respond to subpoenas, court orders, and law enforcement or governmental requests or investigations, or to establish or exercise our legal rights or defend against legal claims. We may also share Personal Information if we believe it is necessary in order to investigate, prevent, or take action regarding illegal activities, suspected fraud, situations involving potential threats to the physical safety of any person, violations or our Terms of Service, or as otherwise required by law.

We may share Personal Information with any member of the ADFI team, which includes any entity that controls, is controlled by, or under common control with us.

Note that we will never email you to ask for your account information.

4. Links to other websites

The Service contains links to websites and applications other than the Service, including websites and applications operated by affiliates and other third parties. This Policy applies only to information collected by the Service.

ADFI does not endorse and is not responsible for the practices of third parties or their websites or applications. We do not determine and are not responsible for the privacy practices or the content of websites or applications operated by third parties. Your browsing and interaction on any third-party website or service, including those that have a link on our website, are subject to that third party’s own rules and policies.

We are not responsible for and we do not control any third parties that you authorize to access your User Content. If you are using a third-party website or service and you allow such a third-party access to your User Content, you do so at your own risk.

5. Protection of information

ADFI is committed to ensuring the security of your Personal Information. We use commercially reasonable technological, physical, and administrative security safeguards, such as firewalls and carefully developed security features, to protect the confidentiality and security of your Personal Information within the Service and the Sites. When you enter confidential information (such as login credentials or information submitted from within the Service) we encrypt the transmission of that information using secure socket layer technology (SSL). These technologies, procedures, and other measures are used in an effort to ensure that your data is safe, secure, and only available to you and to those you authorized to access your data. However, no internet, email, or other electronic transmission is ever fully secure or error-free, so you should take care in deciding what information you send to us in this way. We is not responsible for the functionality or security measures of any third party.

6. Hosting and data transfer

We are based in Japan, but, unless we expressly agree otherwise (including through our Terms), we may host, transfer, and process data, including Personal Information, in Japan and in other countries through ADFI and third parties that we use to operate and manage the Service. These countries may have data protection laws that are different from those of your country of residence. We uses a variety of safeguards, including contractual and technical measures, to protect the data we transfer.

7. Correcting and updating your information

Customers may update, delete, or change your Personal Information you have provided us by logging in to the Service and providing such additional information or deleting such information where applicable. If you are not our customer and would like to gain access to, or request deletion of, information we have collected, please contact us at contact form in our website. We will use commercially reasonable efforts to respond to such queries within a reasonable time.

8. Data retention

We will retain Personal Information we process on behalf of our customers or collect directly from our customers for as long as needed to provide Service to our customers, subject to our compliance with this Policy, or as required or permitted under the applicable law. We may further retain and use this Personal Information as necessary to comply with our legal obligations; maintain accurate accounting, financial, and other operational records; resolve disputes; and enforce our agreements.

9. Customer Rights

You have the following rights regarding your personal information collected by us. If you wish to exercise any of these rights, you can contact us using the contact form.

(a)Right of access
(b)Right of correction
(c)Right of deletion
(d)Right of restriction
(e)Right of data portability
(f)Right of objection

10. Changes to the Privacy Policy

We may, in our sole discretion, modify or update this Policy from time to time. If we make any material changes to this Policy, we will endeavor to notify you by email or by posting a prominent notice on the Sites prior to the change becoming effective. We encourage you to periodically review this page for the latest information on our privacy practices. Your continued use of the Service constitutes your acceptance to such changes to this Policy. If you do not accept the terms of this Policy, you should immediately discontinue use of the Service.

11. Contact us

If you have questions regarding this Policy or about the privacy practices of ADFI, please contact us by contact form in Website.